Party Planning Checklist Template

Party Planning Checklist Template

When planning a party, Eventrii has decided to help you plan the steps,

• Who is the party for? (Corporate, family, friends)
• Whats the reason for the party? (theme, special occasion etc)
• What is the date of the party?
• Where is the party going to be? (Hired Venue, Home or bar)
• How many people are you inviting?
• What type of food will be served at this party? (lunch, dinner, dessert, buffet, sit-down meal)

Lets start planning

Use this party planning checklist to guide you through the details:

• Make list of people to invite.
• Mark the date on your calendar.
• Use Eventrii to send invitations and track replies (by mail, e-mail, or phone).
• Plan the menu, including the drinks.
• Make shopping list (food, paper goods, decorations).
• Plan cooking schedule: Determine what can be made ahead and frozen, day before, and that day, and what you are buying already prepared.
• Make list of equipment needed (rental chairs and tables if needed).
• Plan the layout of the rooms. (Make sure all the food tables are not right on top of each other to ensure smooth flow for people to mingle.)
• Plan music.
• Plan lighting.
• Buy or make a centerpiece or other decorations.
• Check your stock of cleaning supplies for before and after the party.
• Make sure you have all the platters and serving pieces youll need.

During the party

Here are some things to think about for your guests:

• Coat rack (hangers or a separate room to put coats)
• A place to put boots or umbrellas. No trip hazards.
• Ice
• Cocktail napkins
• Candles if appropriate for the theme
• Paper towels
• Extra toilet paper (You don’t want to run out of this haha)
• Plates (appetizer, salad, dinner, dessert)
• Glasses (water, wine, mixed drink, beer, soda, coffee); some beverages can use the same type of glass but plastics cups are your best friend.
• Plastic cutlery is a good idea, things you’re not afraid to lose or throw away, less washing up.
• Coffee and assortment of tea bags
• Cream and sugar
• Salt and pepper
• Wine, beer, and any pop chilled
• Wine and bottle opener
• Bar garnishes if your fancy (lime, lemon, olive)
• Charged camera battery (Remember to tell guest to upload to Eventrii!!)
• Rubbish bags
• Space to chill the alcohol. It takes beer, wine, and soda 20 minutes to chill on ice. A large tub or cooler can be used in a back room.