The UK Party Planning Checklist for Online Event Planners

The UK Party Planning Checklist for Event Planners

When planning a party, Eventrii has decided to help you plan the steps,

  • Who is the party for? (Corporate, family, friends)
  • What's the reason for the party? (theme, special occasion etc)
  • What is the date of the party?
  • Where is the party going to be? (Hired Venue, Home or bar)
  • How many people are you inviting?
  • What type of food will be served at this party? (lunch, dinner, dessert, buffet, sit-down meal)

Let's start planning

Use this party planning checklist to guide you through the details:

  • Make list of people to invite.
  • Mark the date on your calendar.
  • Use Eventrii to send invitations and track replies (by mail, e-mail, or phone).
  • Plan the menu, including the drinks.
  • Make shopping list (food, paper goods, decorations).
  • Plan cooking schedule: Determine what can be made ahead and frozen, day before, and that day, and what you are buying already prepared.
  • Make list of equipment needed (rental chairs and tables if needed).
  • Plan the layout of the rooms. (Make sure all the food tables are not right on top of each other to ensure smooth flow for people to mingle.)
  • Plan music.
  • Plan lighting.
  • Buy or make a centerpiece or other decorations.
  • Check your stock of cleaning supplies for before and after the party.
  • Make sure you have all the platters and serving pieces you'll need.

During the party

Here are some things to think about for your guests:

  • Coat rack (hangers or a separate room to put coats)
  • A place to put boots or umbrellas. No trip hazards.
  • Ice
  • Cocktail napkins
  • Candles if appropriate for the theme
  • Paper towels
  • Extra toilet paper (You don’t want to run out of this haha)
  • Plates (appetizer, salad, dinner, dessert)
  • Glasses (water, wine, mixed drink, beer, soda, coffee); some beverages can use the same type of glass but plastics cups are your best friend.
  • Plastic cutlery is a good idea, things you’re not afraid to lose or throw away, less washing up.
  • Coffee and assortment of tea bags
  • Cream and sugar
  • Salt and pepper
  • Wine, beer, and any pop chilled
  • Wine and bottle opener
  • Bar garnishes if your fancy (lime, lemon, olive)
  • Charged camera battery (Remember to tell guest to upload to Eventrii!!)
  • Rubbish bags
  • Space to chill the alcohol. It takes beer, wine, and soda 20 minutes to chill on ice. A large tub or cooler can be used in a back room.
Choose Eventrii to Send FREE Online Invitations and RSVP Online

Hi Event Buddy

For further information regarding how to create an online event, distribute free electronic invitations, utilise the online rsvp tracker and learn how to use the event photo sharing please click on this link RSVP Online to view our video tutorial. You will have a 30 day free trial period and then you will need to upgrade to continue to use this service.

Have a great day.